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VERO LAKE ESTATES
PROPERTY OWNERS, INC. BY-LAWS (2006)
Article 1--- NAME OF ORGANIZATION
The name of this organization is "
Vero Lake Estates Property Owners, Inc." Hereinafter
referred to as V.L.E.P.O.
Article 2--- PURPOSE OF
ORGANIZATION
The purpose of this organization shall
be to:
a. Improve the general welfare
of Vero Lake Estates for a better tomorrow.
b. Discuss legislative and
governmental problems affecting property owners of the
community.
c. Meet with local and state
officials concerned with the environmental conditions of
the area.
d. Help legislation to
improve transportation, zoning laws, drainage and
general road conditions in the development.
e. Work with Indian River
County on common aims and programs to benefit the area.
Article 3--- MEMBERSHIP
Membership shall be open to all
individuals owning property in Vero Lake Estates.
Voting Eligibility: All members
in good standing attending a meeting can vote on matters
presented to the membership for approval at the meeting,
provided that they have paid their dues for the current
period.
Termination of Membership: Membership
will terminate automatically when a member ceases to be
a property owner of Vero Lake Estates.
Article 4--- BOARD OF DIRECTORS
The management of the association
shall be vested in the Board of Directors.
a. Membership: The Board of
Directors will consist of the (4) four elected officers
and no less than (3) three nor more than (5) five
individuals elected by the membership to the Board of
Directors.
b. Qualification: Only members
meeting the required qualifications shall be entitled to
be elected to the Board of Directors.
c. Assistant: Any member of the
Board of Directors may appoint his/her own assistant
with the approval of the Board of Directors.
d. Past President: The
past president shall serve as a member of the Board of
Directors for a term of one year.
e. Term of office: The terms of
office for other Directors on the Board of Directors are
outlined below:
One three (3) year
member
One two (2) year
member
All others are
one-year members
f. Duties of the Board of
Directors:
1. Establish the V.L.E.P.O. policies.
2. Present its
recommendations to the membership for approval.
3. Ensure that
officers and committees perform their functions.
Article 5--- OFFICERS
The elective officers of the V. L. E.
P. O. shall be a President, a Vice President, a
Secretary and a Treasurer.
a. Candidates for office:
Candidates for officers must be property owners of Vero
lake Estates and must have permanent resident status.
They should express their intention to be in residence
at least ten (10) months of the year.
b. Term of Office: The term for
office for the elected officers shall be a period of two
(2) years commencing immediately after the January
meetings or until their successors have been duly
elected and installed
c. Duties of the Officers:
President: The President shall
preside at all meetings of the V. L. E. P O. and the
Board of Directors. The President shall appoint standing
and special committees whenever she/he deems it
necessary. The President shall also be the executive
head of V. L. E. P O., subject to the direction of the
Board of Directors.
Vice President:
The Vice President shall assume the powers and duties of the President when
the President, due to absence, resignation or incapacity, is unable to
perform the duties of the presidency.
Secretary:
The Secretary shall
keep a record of all meeting of V. L. E. P O. and the
Board of Directors. She/he shall have custody of and
maintain a membership roll in conjunction with the
membership committee. The Secretary shall also perform
other duties as may be prescribed by the Board of
Directors or the President.
Treasurer: The Treasurer shall
have custody of the funds of the V.L.E.P O.; receive and
give receipts for funds due the V. L. E. P O. Deposit
the funds in V. L. E. P O. depository; disburse funds as
authorized by the budget or as approved by the
membership. He/she shall preserve vouchers for such
payments; keep the financial records of V. L. E. P O.
He/she shall report V. L. E. P O. current financial
condition at each meeting of the Board of Directors and
V. L. E. P O. The Treasurer shall render a complete
financial report for the year at the January meeting and
have the records for audit. He/she shall prepare an
annual budget when required by and with the advice of
the Board of Directors. The budget will be submitted to
the membership for approval. The Treasurer and any one
of the other three (3) officers shall sign V. L. E. P O.
checks. In the absence of the Treasurer, any two (2)
officers shall sign the checks. When required by the
Board of Directors, the officers can be bonded for the
performance of their duties in such amount as may be
required and the bond premium will be paid by the V. L.
E. P O.
Article 6 --- REMOVAL OF DIRECTORS
OR OFFICERS
a. Any director or officer who
fails to attend two (2) consecutive meetings of the
membership or two (2) consecutive board meetings without
good cause acceptable to the Board of Directors shall be
automatically removed from office and notified in
writing accordingly.
b. Any director or officer may
be removed from office for just cause by affirmative
vote of the members present at a special meeting called
for that purpose at which a quorum is present.
Article 7--- QUORUM
a. To constitute a quorum at
the regular meetings or at special meetings there must
be at least five (5) officers including board members
and at least ten (10) members of good standing.
b. Fifty one percent (51%) of
the directors shall constitute a quorum at the meeting
of the Board of Directors.
Article 8--- MEETING
a. The V. L. E. P O. shall hold
five (5) regular meetings a year, one each in January,
March, May,September and November. Meeting time shall be
at 7:30 P.M. The Board of Directors shall determine and
announce the date and location of each meeting.
b. The Board of Directors shall
meet at 7:30 P.M. on Tuesday, the week preceding the
regular meeting.
c. Special meeting of the
entire membership may be called by the President or by
twenty (20%) of the membership in good standing. The
President may call special meetings of the Board.
d. The regular meetings
shall be preceded by a moment of prayer followed by the
pledge of allegiance to the United States Flag.
e. A summary of the minutes of
the Board of Director meetings shall be reported to the
membership at the next regular or special meeting.
f. All meetings and other
business shall be conducted in accordance with the
Robert's Rules of Order, except as may be provided in
these by-laws.
Article 9--- ELECTION
Elections for each elective office and
the Board of Directors shall be at the January meeting.
Nomination shall be in accordance with
the provisions specified:
a. Nominating Committee: The President shall
appoint a nominating committee of at least five (5) members at the November
meeting. The committee shall consist of two (2) members who have
served as Directors and thee (3) members at large. The President shall
appoint one (1) member as chairperson. The committee
shall select one or more candidates for each elective
office and announce the selections to the membership at
the January meeting. Additional nominations shall be
taken from the floor prior to the election. Nominees
must be present at the meeting to qualify.
b. Nominees: The nominating
committee shall have ascertained that the nominee is
willing, able, and qualified to serve as an officer of
the V. L. E. P O.
c. Vacancies: Should a
vacancy exist on the Board of Directors or in any office
of the V. L. E. P. O. by reason of death, resignation or
otherwise, the vacancy shall be treated as an interim
appointment by the Board of Directors and the person
so-appointed shall complete the remaining term.
Article 10--- Dues
a. Dues: Annual membership dues
are $20.00 per year per household.
b. Payment of Dues: Annual dues
of the fiscal year, (March 1st - February 28th) of the
V. L. E. P O. are payable by March 1st of each year.
Article 11--- COMMITTEE MEMBERSHIP
Only members of the V. L. E. P O.
shall be appointed to any committee.
Article 12--- AMENDING THE BY-LAWS
A motion to amend the by-laws must be
tabled and submitted to the membership for vote at the
next regular meeting at which a quorum is present.
Approval of the amendment requires an affirmative vote
by two-thirds of the members present at the meeting.
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